Notion Calendar for Event Planners
Every event detail, in your calendar
Sync your Notion event planner to your calendar. Track event dates, vendor deadlines, setup times, and coordinate with your team - all with automatic notifications.
Sound familiar?
These problems disappear when you sync Notion to your calendar
Event details in Notion but team checks different calendars
Vendor deadlines and deposits scattered across systems
Staff needs schedule but does not have Notion access
Missing setup times and pre-event milestones
No unified view of all events and their requirements
Built for event planning
Features that make your workflow seamless
Sync all events from Notion with full details
Track vendor deadlines, deposits, and confirmations
Include venue addresses, contact info, and notes
Separate calendars for different event types or staff
Share event schedules with vendors and team members
Get notifications for upcoming events and deadlines
Track setup, event, and teardown times separately
Automatic updates when event details change
How event planning use it
Real examples from real users
Event Calendar
See all upcoming events with venues, times, and client details. Get reminders for prep tasks.
Vendor Deadlines
Track deposit due dates, final payments, and confirmation deadlines for each vendor.
Staff Scheduling
Share event schedules with your team via calendar links. Everyone knows when to show up.
Day-of Timeline
Create detailed day-of schedules in Notion. Sync to calendar so everyone sees the timeline.
I coordinate DJ gigs, workshops, and events. All my bookings sync from Notion to my calendar with location details.
FAQ
Questions from event planning
Can I share event schedules with vendors?
Yes! Generate a calendar link and share it with vendors. They see event dates and times without Notion access.
How do I track different event types?
Create separate calendar feeds filtered by event type - weddings, corporate, private parties, etc.
Can I include venue addresses and contact info?
Yes! Any property from your Notion database can be included in the calendar event, including locations, phone numbers, and notes.
How do I coordinate with my event staff?
Share calendar links with team members. They subscribe in their own calendar app and see all event schedules.
Simple, affordable pricing
Start free, upgrade when you need more
Free
For one Notion calendar
- One iCal feed
- Up to 30 events
- Titles and dates from Notion
- Google, Apple, Outlook and other iCal apps
Read-only feed with a six-hour source cache. Your calendar app decides when to refresh it.
/month
No credit card needed.
Premium
For work across calendars and workspaces
- Unlimited feeds for Apple Calendar and more
- Filters and custom event details
- Multiple Notion workspaces
- Push events from Notion to Google and Outlook
Google sync is one-way. Outlook two-way beta covers supported edits on eligible connections.
/month
Billed monthly. Cancel anytime.
See all Premium features
- Several Notion workspaces, one account
- Connect your personal, work or client workspaces and choose which databases to use. Each workspace keeps its own permissions.
- Direct calendar connections
- Send Notion events to a dedicated Google calendar or connect Outlook. Google edits do not update Notion. Outlook two-way beta supports selected edits on linked, non-recurring events when enabled for your connection.
- Feeds for each project
- Create multiple feeds from a database. Apply filters or start from an existing Notion view with its date field, filter and name.
- The event details you need
- Choose titles and descriptions from Notion properties. Include locations, links and attachments in compatible iCal apps. Direct connections support their own set of mapped fields.
- More dates in your calendar
- Formula date fields are supported. Premium feeds fetch a broader event window than Free.
- Share a schedule by URL
- Share an iCal feed with people who do not use Notion. Anyone with the private URL can read that feed, so share it only with the intended recipients.
- Shorter feed caching
- Premium keeps the source feed fresh more often. Calendar apps still choose when to fetch iCal subscriptions. Direct Google and Outlook connections do not wait for that polling cycle; processing is asynchronous.
Ready to sync your Notion to calendar?
Join thousands of event planning who never miss a deadline