How to Share a Notion Calendar with Anyone

You Built Something Great in Notion. Now Other People Need to See It.

You've spent real time building a project tracker in Notion. Or maybe it's a content calendar, a class schedule, or a list of family activities with dates attached. The database is clean, the dates are right, and everything lives exactly where you want it.

Now someone else needs that information on their calendar. And they don't use Notion.

This is where things get awkward. Your Notion workspace is your workspace. The people who need to see those dates, your clients, your students, your family, they just want events to show up on whatever calendar app they already use. They don't want to learn a new tool.

What Most People Try First

The obvious move is to share the Notion page directly. You grab the share link, send it over, and then realize the other person needs a Notion account to see anything useful. Even if they create one, they're looking at a database view, not a calendar they can actually live with day to day.

Some people resort to screenshots. That works for about five minutes, right up until you change a date and the screenshot becomes a lie. Now you're sending updated screenshots every week, which is exactly the kind of busywork Notion was supposed to eliminate.

The other common approach is maintaining a separate Google Calendar by hand. Every time you add or move something in Notion, you open Google Calendar and make the same change there. It works, technically. It's also the kind of tedious double-entry that makes you question your life choices after about two weeks.

There's a Better Way: Calendar Feeds

Here's the idea in plain terms. A calendar feed is just a URL. When you paste that URL into any calendar app, the app subscribes to it and pulls in events automatically. If something changes at the source, the calendar updates on its own.

You've probably used one before without thinking about it. When you subscribed to your country's public holidays in Google Calendar, that was a calendar feed. Sports schedules, school term dates, those are all feeds too.

The format behind it is called iCal, and virtually every calendar app supports it. Google Calendar, Apple Calendar, Outlook, Fantastical, you name it. If it's a calendar app built in the last fifteen years, it can subscribe to an iCal feed.

Turning a Notion Database into a Shareable Calendar

This is where Notion to Calendar comes in. It connects to your Notion workspace, reads the databases you choose, and generates an iCal feed URL for each one.

The setup takes a couple of minutes. You connect your Notion account, pick a database that has date properties, and configure which date field to use for your events. The tool generates a unique URL for that calendar feed.

That URL is what you share. Send it to whoever needs it. Text it, email it, put it in a Slack channel. The recipient pastes it into their calendar app's "subscribe to calendar" option and they're done.

What the Other Person Actually Sees

From the recipient's perspective, your Notion data just shows up as normal calendar events. They see event titles, dates, and times right alongside everything else on their calendar. Morning meetings, dentist appointments, and your project deadlines all in one view.

They get the same notifications they'd get for any other event. They can toggle your calendar on and off. They can choose what color it displays in. It behaves exactly like any other calendar they've subscribed to.

The important part: they never need a Notion account. They never need to know you're using Notion at all. They just see a calendar that stays current.

When This Actually Matters

A freelancer working with a client on a three-month project. The client needs to see milestone deadlines but has no interest in logging into the freelancer's Notion workspace. A calendar feed means the client sees every deadline update in real time, in the calendar app they already check every morning.

A parent coordinating with a babysitter. The family activities are all tracked in Notion because that's where the household runs. The babysitter needs to know what's coming up this week. A shared calendar feed gives them exactly that, always current, always on their phone.

A teacher managing assignment due dates. Students check their own calendars constantly but would never voluntarily open a Notion page. Subscribing to a feed means every due date lands right where they'll actually see it, next to their practice schedules and social plans.

A small nonprofit coordinating volunteer shifts. The volunteer coordinator tracks everything in Notion. Thirty volunteers need to know when their shifts are. One calendar link handles all thirty, and when shifts change, every volunteer's calendar reflects it automatically.

Controlling What Gets Shared

Not everything in your Notion database needs to be on the shared calendar. Maybe your project tracker has internal notes or budget figures alongside the deadlines. You probably don't want all of that showing up on your client's calendar.

With the premium plan, you can apply filters to control exactly which entries appear in the feed. Share only items tagged as "Client Facing," or only events from a specific status column. You can also customize what shows up in the event description, choosing which Notion properties to include and which to leave out.

The free plan works well for straightforward sharing where the whole database is relevant. If you need that finer control over what's visible, the premium features are there.

The One Thing to Know

This is a one-way feed. Changes you make in Notion flow out to everyone's calendars automatically. But if someone edits an event in their calendar app, that change doesn't flow back to Notion. The source of truth is always your Notion database.

For most sharing scenarios, that's exactly what you want. You control the information. Everyone else consumes it. No one accidentally overwrites your carefully maintained timeline.

Getting Started

If you've got a Notion database with dates and people who need to see those dates on a real calendar, this takes about two minutes to set up. Connect your workspace, pick your database, and share the link.

The people on the other end just paste a URL and forget about it. Their calendar stays up to date. You keep working in Notion. Nobody sends another screenshot.